Crews for coaches & instructors
Run your group sessions and the community around them
Running coaches, tennis pros, swim instructors, dance teachers, personal trainers with group classes: your clients come for the sessions and stay for the group. Crews gives you one place to post sessions, cap numbers, talk to your people and keep the energy going between classes.
The problem
What independent coaches deal with
- 01
Sign-ups in your DMs
People reply to a story, text you and comment on a post. You piece the list together from three apps before every session.
- 02
Sessions have hard limits
Eight people per court, twelve per lane, ten per clinic. Going over means a worse session for everyone.
- 03
Different groups, one inbox
Beginners, the advanced squad and private clinic clients all need different sessions and different messages.
- 04
Clients drift between blocks
Without a community, people finish a block of sessions and quietly don’t come back for the next.
How it works
A coaching week in Crews
How a coach running open sessions and an invite-only advanced group might work.
- 1Sunday
Post the week
The coach posts Tuesday’s open session with a capacity of 12 and Thursday’s advanced session as a private, invite-only event. Clients get a push notification.
- 2Monday
Fill the spots
Clients RSVP. When someone switches to not going, their spot opens for the next person. The attendee list is always current.
- 3Session day
Everything in one thread
Kit notes, a drill video link and the court number go in the event chat, with the key message pinned.
- 4After
Keep them coming back
A poll asks what to focus on next week, and the group photo becomes a memory. The crew chat stays active between sessions.
Features
what coaches & instructors use most.
Each one links to a full walkthrough of the feature.
Event RSVPs
Capacity limits per session, a live attendee list and CSV export of participants.
Learn morePrivate events
Invite-only sessions for private clinics or an advanced group, hidden from everyone else.
Learn moreRecurring events
Weekly or fortnightly sessions set up once, with each class keeping its own sign-ups, capacity and chat.
Learn moreEvent reminders
Clients who are going get a push reminder 24 hours and 1 hour before, so fewer spots go empty.
Learn moreGroup chat
Community chat with threads and pinned messages, so questions get answered once for everyone.
Learn moreCalendar export
Clients can export sessions as ICS files into their own calendar.
Learn more
Is Crews right for your coaching?
Crews suits coaches and instructors who run group sessions, clinics or camps and want a place their clients belong to, not just a booking link. It works for one coach with a loyal group and for small coaching businesses with a few instructors as moderators.
It’s not booking or payment software: there are no session packs, card payments, invoicing or waivers. If you need clients to pay when they book, keep your booking tool for that. Payments are on the roadmap, not available yet. If your sign-ups live in DMs and your community in a WhatsApp group, Crews replaces both for $59 a month.
Get started
set it up in 5 minutes.
Start with a 14-day free trial, no card needed. All of this works from your phone or your laptop.
- Step 1Start your 14-day trial and create a private crew for your clients.
- Step 2Send personal invite links to your current clients.
- Step 3Post next week’s sessions with capacity limits.
- Step 4Make an invite-only event for your advanced or private group.
- Step 5Pin a welcome message with how sessions and sign-ups work.
How much does Crews cost for a coach?
$59 a month per crew, paid by you as the organizer. Your clients join free. It covers up to 100 members, with extra members at $18 a month per 100. 14-day free trial, no card needed.
Can clients pay for sessions in Crews?
No. Payments and ticketed events are on the roadmap, not available yet. Take payment through your usual method and use Crews for sign-ups and community.
Can I run different groups separately?
Yes. Use private, invite-only events for a specific group within one crew, or create separate crews. Each crew is its own subscription.
Do clients get reminded before a session?
Yes. Clients who are going get an in-app and push reminder 24 hours and 1 hour before, and they’re notified when a session is posted, changed or cancelled. There are no email or SMS reminders.